Setting up your Gmail label system
Posted: Mon Jan 20, 2025 5:59 am
Check the file type: Ensure the file you’re sending is in a format that the recipient's system can open. Common formats like .pdf, .docx, .xlsx, and .jpg are usually safe bets. If you’re unsure, ask the recipient what formats they can handle.
Resend the file in a different format: If the recipient says they can’t open a file, try converting it to a different format and then resend it. For example, if they can’t open a .pages file, export it to a .docx or .pdf file.
Use a cloud service for file sharing: When attachments fail, cloud services like Google Drive, Dropbox, or iCloud Drive can be lifesavers. Simply upload the file to one of these services and share the download link with the recipient. This method bypasses email attachment issues entirely.
Ask the recipient to check their email settings: Sometimes, the problem lies on the recipient’s end. Ask them to check their email client settings, especially if they’re using a different platform. They should ensure that attachments aren’t being blocked or automatically stripped by spam filters.
Recompress or repackage the file: If you compressed a file into a .zip or .rar and the recipient can’t open it, try sending it uncompressed or using a different compression method. Some older systems or email clients might have trouble with certain compression formats.
Get Mailbird, the Best Email AppKeeping a clean and organized Gmail inbox is a crucial part of daily productivity, but it can get repetitive. So, let Gmail automatically categorize, sort, and prioritize your incoming email.
Last month, I discussed five very easy ways to organize your Gmail inbox. Today, I’ll be covering step-by-step instructions on how to set up my two favorite Gmail tools: labels and filters.
Organizing your email is a very personal thing. Some like to create labels for projects and clients. Some like to create labels for different priority levels. Some like to create labels based on scheduling dates. And some like to use all of the above so they can quickly find messages within any context.
Take a moment to consider how you prefer to organize your email before you get started.
Creating a new Gmail label
In Gmail, click the gear icon (“Settings”) on the upper-right corner.
Click “See all settings”.
Select “Labels”.
Scroll down to the Labels section.
Click the “Create new label” button.
Enter the name of your new label (Figure 1).
Figure 1 - Create new label window
Figure 1 - Create new label window
Click “Create” to complete the process. You can now see your newly list of dubai cell phone number created label, “Client 3”, in both the Label setting screen and the Label list on the left-hand sidebar (Figure 2).
Figure 2 - Your new label is shown in the Labels setting screen and the Label list on the left
Figure 2 - Your new label is shown in the Labels setting screen and the Label list on the left
You can repeat steps 5-7 to add additional labels.
NOTE: You can also click the “+” sign next to “Labels” in the sidebar to quickly add a new label without having to navigate through the settings menus.
Assigning labels to messages
Now that you’ve set up your labels, you can assign one or more labels to your messages, either directly in a message or by selecting messages from your inbox.
Resend the file in a different format: If the recipient says they can’t open a file, try converting it to a different format and then resend it. For example, if they can’t open a .pages file, export it to a .docx or .pdf file.
Use a cloud service for file sharing: When attachments fail, cloud services like Google Drive, Dropbox, or iCloud Drive can be lifesavers. Simply upload the file to one of these services and share the download link with the recipient. This method bypasses email attachment issues entirely.
Ask the recipient to check their email settings: Sometimes, the problem lies on the recipient’s end. Ask them to check their email client settings, especially if they’re using a different platform. They should ensure that attachments aren’t being blocked or automatically stripped by spam filters.
Recompress or repackage the file: If you compressed a file into a .zip or .rar and the recipient can’t open it, try sending it uncompressed or using a different compression method. Some older systems or email clients might have trouble with certain compression formats.
Get Mailbird, the Best Email AppKeeping a clean and organized Gmail inbox is a crucial part of daily productivity, but it can get repetitive. So, let Gmail automatically categorize, sort, and prioritize your incoming email.
Last month, I discussed five very easy ways to organize your Gmail inbox. Today, I’ll be covering step-by-step instructions on how to set up my two favorite Gmail tools: labels and filters.
Organizing your email is a very personal thing. Some like to create labels for projects and clients. Some like to create labels for different priority levels. Some like to create labels based on scheduling dates. And some like to use all of the above so they can quickly find messages within any context.
Take a moment to consider how you prefer to organize your email before you get started.
Creating a new Gmail label
In Gmail, click the gear icon (“Settings”) on the upper-right corner.
Click “See all settings”.
Select “Labels”.
Scroll down to the Labels section.
Click the “Create new label” button.
Enter the name of your new label (Figure 1).
Figure 1 - Create new label window
Figure 1 - Create new label window
Click “Create” to complete the process. You can now see your newly list of dubai cell phone number created label, “Client 3”, in both the Label setting screen and the Label list on the left-hand sidebar (Figure 2).
Figure 2 - Your new label is shown in the Labels setting screen and the Label list on the left
Figure 2 - Your new label is shown in the Labels setting screen and the Label list on the left
You can repeat steps 5-7 to add additional labels.
NOTE: You can also click the “+” sign next to “Labels” in the sidebar to quickly add a new label without having to navigate through the settings menus.
Assigning labels to messages
Now that you’ve set up your labels, you can assign one or more labels to your messages, either directly in a message or by selecting messages from your inbox.